Welcome to Online Task List



Frequently Asked Questions

This Site

Can I use this site to organize my self / business / church / band / office / other-organization?
Yes
When was this site started?
2005
Which web browsers can be used with this site?
The site is developed to standards and tested with the latest versions of Internet Explorer, Firefox, Opera, and Safari.
How secure is this site? How reliable?
Servers are located in an underground data center with redundant power and cooling and 24x7 physical security monitoring. The site has been continuously available for three years, and will continue to be reliably available in the future.

Account

How do I change my email address or password?
Use the account settings page.
Can I change my username? How does this affect my account?
Your username can be changed at any time. The "assigned" field on all tasks is automatically updated.

Tasks

What is the difference between a CLOSED task and a DELETED task?
Deleted tasks are permanently erased and cannot be retrieved. Closed tasks can be viewed, searched, or even re-opened.
What is a DEFERRED task?
Deferred tasks disappear until the specified future date, at which time they automatically reappear as opened.
How many tasks can my account have?
There is no limit. In addition closed tasks are never deleted, they can be searched/referenced indefinitely.
What is a hidden category?
Hidden categories, and their member tasks, are not displayed in the main view. Hidden categories can be searched however.
Why hide a category?
When an entire category of tasks is no longer used it can be deleted. However hiding the category may be preferable so that member tasks still show up in search results. Hidden categories can be restored. Deleted categories are erased forever.
What is the backup feature?
Using this feature all tasks can be exported to a file and saved locally. The format of the exported file is comma separated values (CSV) which can be opened in any spreadsheet program, such as excel. This feature can also be used to migrate tasks between onlinetasklist.com and other applications.

Projects

What is a project?
A project is a group of users that share a set of categories and tasks. All members of the project see the same categories and the same tasks in those categories. Tasks can be assigned to any project member.
What is a project leader?
Any project member can be designated a project leader. Only project leaders can: edit or delete project categories, edit project membership, or permanently delete tasks.
Can there be multiple project leaders?
Yes. One, two, or even all members of the project can be made project leaders.
How do I add an account to my project?
Click on the "Projects" menu item, select a project, then click "Add New Project Member..." Enter the username of the account to add. The indicated account must exist before adding it to a project.
What is the "default" project?
A default project is created along with each account. The newly created account is the project leader and the only member.
If I join a project, can I keep my own tasks private?
Yes. To accomplish this simply continue using the default project for private tasks and categories, and do not add other members to that project. To share some tasks create an additional project and add to it shared tasks and project members.
How many projects can I create? How many projects can I join?
There is no limit.

Instructions

Account Setup

Settings on this page affect only the current user.
Display Closed Tasks
Closed tasks can be displayed in a distinct color at the bottom of the task list, or not displayed at all.
Display Deferred Tasks
Deferred tasks can be displayed in a distinct color at the bottom of the task list, or not displayed at all.
Show Columns
Checked columns are visible in the main view.
Task Color Scheme
The color scheme used to display tasks.
SMS Text Email
The email address used to send text messages to your mobile phone. A list of common formats for this email address can be found in this table:

ProviderFormat
AT&T <phone number>@txt.att.net
Sprint <phone number>@messaging.sprintpcs.com
T-Mobile <phone number>@tmomail.net
US Cellular <phone number>@email.uscc.net
Verizon <phone number>@vtext.com
Many OthersWeb to SMS gateway table

Project Setup

Settings on this page affect all project members.
Public Categories
Tasks in public categories can be viewed by the general public. Login is not required. Edit project settings to select the URL at which public categories will be available.

To embed a public task list within your own web page, use the following HTML:
<iframe src="http://www.onlinetasklist.com/pub/yourProjectURL" width="90%" height="350px"/>

Recurring Tasks

Use the recurring tasks view to create, examine, and edit tasks that occur periodically. Tasks are automatically copied from this view to the main view each time they occur.

Three fields are used to specify when tasks occur:

Example 1: Create a task that occurs every other Thursday. To accomplish this select: Every 2 Weeks, Next Occurs 2008-Oct-9. Where 2008-Oct-9 is a Thursday.

Example 2: Create a task that occurs on the first day of each quarter. To accomplish this select: Every 3 Months, Next Occurs 2008-Oct-1. Where 2008-Oct-1 is the first day of the next (4th) quarter.

Backup

Export Tasks
Use this feature to save tasks locally. The export file format is Comma Separated Values (CSV) which can be opened and edited by spreadsheet programs such as Microsoft Excel or Open Office Calc.
Import Tasks
Use this feature to import tasks from an existing CSV formatted spreadsheet.
If importing tasks from another application first export a few tasks, then use the resulting spreadsheet as a template. Remember to save the spreadsheet as CSV before importing.

File Attachments

The Files page displays all files attached to tasks in the current project. Use this page to find, view, or delete any attachment. To add an attachment first edit a task, then click the attach file link.

Tips



Feedback

Providing feedback can help to improve the site for everyone. If you encounter problems, find spelling or other errors, or have suggestions for improvement please use the form below to provide feedback. Thank you.

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Contact

To report a bug, to ask a question, or to request a new feature via email, please write to support@onlinetasklist.com